Manage Users

Creates an account in your setting. They sign in with the email and temporary password you set.

Create several accounts at once. Columns: first, last, email, role, password. Leave password blank to auto-generate one. Roles: keyperson, teacher, middle_leader, senior_leader, office, childminder, board, admin. Anyone whose email already has an account is skipped (merged), so it’s safe to re-run. After importing, set each person’s access and assign them to their classes/forms below.

Names were typed in several places before they were all in one place, so one teacher can be Mr Reuben on a roster, Reuben Trotter on a class and Reuben Previn Trotter on the account — three people as far as every dropdown is concerned. This gathers them into one row per person, lets you set the name the school actually uses, and writes it everywhere including the account. Names with no account at all are listed separately, because those are people who were missed rather than misspelled. Only the ones you tick are changed, and anything that could be two different people is left for you to settle.

Grid’s timetable now feeds everyone’s access by itself: a teacher timetabled to a class can open it, for the subjects they teach there, as soon as the timetable is saved — on top of anything set here by hand. That only works for names in the timetable that match an account. This lists any that do not, so nobody is quietly left out.

Y7–13 subject teachers are already recorded on the dashboard, class by class, in Staffing. This reads that and writes it into each person’s access, so the same fact is not kept in two places. Primary is left alone — a primary teacher’s own class is set here by hand, and nothing below touches it. Nothing is written until you have read the list.

This is set once for the school and applies to everyone holding that role — it is not the same as a person’s classes and subjects, which are set against each name above. Admins always have everything, so that nobody can tick away the school’s way back in.

Updates the password for the account you are currently signed in as.